Your business produces a significant number of documents and content every day such as proposals, contracts, marketing materials, sales decks, blog posts as well as training manuals, HR guidelines, etc. The content is spread across all of your digital devices, including Word files on desktops and cloud storage apps like Dropbox, OneDrive, and Google Drive. It can be found in email attachments and mobile phones. Selecting the right document management platform ensures that your teams always have access to the latest version of documents.
A document-management system will store your files in one central repository. This central repository eliminates the need to find the exact file on your computer or device and lets you access it from any place, at any time.
A DMS lets you keep track of every change made to your documents. Complete version control allows you to easily access or roll back any edits made to a document, so that you don’t need to worry about employees working on outdated versions. This feature is especially important for remote workers who may use multiple devices and not know which version of the document they are using.
A reputable DMS will automatically index all captured documents as soon as they are saved, making https://nydataroom.com/ sure that they are quickly and accurately retrieved whenever you need them. This minimizes the chance of errors resulting from manual indexing scanning, filing and indexing processes. A DMS lets you search by content of documents and not just name or title which makes it easier to locate documents.
